The HT Group is seeking an experienced Administrative Assistant for a financial technology company in Austin, TX.
Contract Assignment: February 2025 – December 2025 ( 25 hours a week )
Pay Rate: $20/hr
Key Responsibilities:
- Schedule Catering Requests (breakfast, lunch, snacks)
- Catering services, picking up orders, set out food/clean up
- Transportation Requests (airport, hotel, office)
- Submit expense reports for transportation & catering
- Secure Dinner Reservations
- Table Tent printing & management
- Manage Stadium Requests (tours and games) with Stadium team
- Update Briefing Source post-event to have accurate details for reporting (agendas, attendees, etc.)
- Room Set Up and breakdown
- Calendar updates for catering, transportation and meetings from
- EBC calendar
Required Skills and Qualifications:
- Must be onsite for event days (2-4 days a week for 4-6 hours)
- Reliable transportation
- Ability to stay calm under pressure
- Software requirements: Outlook, Microsoft Word, Microsoft PowerPoint, Briefing Source a plus, Salesforce