The HT Group is in search of an Administrative Coordinator for our client in Orange, Texas. Ideal candidates will have 5+ years of administrative experience, one who takes initiative, is dependable, and able to work in a fast-paced environment. This is a contract position estimated to last 12 months.
Responsibilities:
- Ensure progress on macro plan activities is being updated
- Collect reports and data charts from different departments – Collate and distribute the reports prior to meetings
- Work with different departments and teams to compile budget updates
- Collaborate with planning and scheduling to develop reports
- Serve as the single point of contact for workspace issues
- Book and maintain workspace for meetings – Capturing actions and decision from meetings
- Administrative support and oversight of Teams and SharePoint – provide orientation to new team members
- Admin support for visitors – coordinate site access, badging, parking passes, orientations, etc – direct/escort to correct location on site
- Focal point for coordinating administrative aspect of mobilizing and demobilizing Licensor Reps, Vendor Reps and Service Contractors
- Focal point for administrative / business correspondence (Timesheets, etc.)
- Order work lunches
- Arrange travel arrangements
- Monitor and direct incoming mail; prepare outgoing mail for pickup
- Manage inventory of office supplies; purchase supplies and equipment when needed
- Demonstrate the company values of safety, respect, integrity, and drive to excellence – Ensure all Administrative resources are living the values
Requirements:
- 5+ years of administrative support experience
- Proficient in MS Office Programs – testing required
- Must be proactive and able to work in a fast-paced working environment
- Must be detail oriented
- Strong organizational/communicational skills
** If you meet the above requirements, please submit your resume over for immediate consideration. **
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