The HT Group is partnering with a prestigious real estate invest firm to find an Executive Office Manager! This person will play a key role in ensuring seamless office operations with responsibilities including HR oversight, office administration, investor relations, and marketing support. We are looking for a driven administrative professional with experience wearing many different hats in a professional services environment.
Direct Hire | $75-80k | Central Austin (78756)
Responsibilities:
Human Resources & Staff Support:
- Partner with a PEO to oversee HR functions such as payroll, onboarding, training, and benefits.
- Manage the company’s retirement plan and ensure its smooth operation.
- Organize monthly staff meetings by preparing presentation materials and agendas.
- Coordinate employee-focused events such as happy hours and team outings.
Office Management & IT Coordination:
- Maintain office equipment, office supplies, and snack inventory.
- Serve as the main point of contact for office vendors and service providers.
- Manage phone calls and email inboxes.
- Assist in planning company events, training sessions, and meetings.
Investor Relations:
- Assist with investor relations tasks, including fundraising and presentations.
- Manage records for investors using Investor Portal software.
- Handle investor inquiries through phone and email.
- Help plan and schedule investor meetings.
Marketing & Social Media:
- Assist in developing content company updates and press releases.
- Coordinate with external contractors for marketing-related projects.
- Update and maintain the company website.
Requirements:
- Bachelors degree highly preferred
- 5+ years of relevant experience in office management or a similar role
- HR administration experience highly preferred
- Experience working in professional services field highly preferred
- Strong work ethic, reliability, and integrity
- Excellent communication, organizational, and project management skills
- Detail-oriented with the ability to multitask effectively
- Proficiency in Microsoft Office and Adobe Acrobat