The HT Group is partnering with a prestigious law firm in Downtown Austin to find an Legal Office Manager! We are looking for an outgoing, personable administrative professional who is extremely organized, detail oriented, and able to juggle multiple responsibilities. This is an awesome opportunity to work with a leading law firm that has an amazing company culture. *Must have prior law firm experience*
Downtown Austin (Onsite)
Comp $100-115k
Direct Hire
Responsibilities:
- Oversee all office functions for employees, clients, and visitors
- Serve as liaison between Austin office and Houston/Dallas offices
- Assist Attorneys and Legal Assistants as needed
- Manage and coordinate the office administration team
- Handle building maintenance, emergency situations, and work orders
- Manage parking arrangements and client meeting logistics
- Collaborate with HR on interviews, onboarding, training, employee relations, insurance enrollments, and safety
- Maintain district account files, meeting schedules, and notices
- Manage Austin office calendar, conference room availability, and employee notifications
- Oversee file maintenance with Records Director; manage Efile system
- Coordinate meetings, client readiness, and office supplies
- Facilitate new-hire setups and office moves
- Plan and coordinate team events and office celebrations
- Manage incoming/outgoing mail and phone lines
Qualifications:
- Prior experience in Office Manager or similar administrative role
- Must have prior experience working in law firm setting
- Excellent communication skills
- Professional and welcoming demeanor
- Ability to juggle multiple priorities in a fast-paced environment
- Extremely attentive to detail
”